A: Great question. Take a look at my email signature:
______________________________________________
Tassia Bezdeka
Director of Social Marketing - Century 21 Award
7676 Hazard Center Drive #300, San Diego CA 92108
(760) 504-7087 Cell
(619) 471-2234 Direct
It’s very easy for you to do something similar, just follow the steps below:
1. Obtain Images
First things first, you MUST have the icons or photos that you want to use, in the size that you want to use them with. If you have a headshot or logo you want to use, great! To resize the image if it is too large, open Microsoft Paint (you can find this in your Start menu). Open the image you want to edit. Click the Image menu at the top of the window and select “Stretch/Skew Image.” Choose a percent figure to resize your image (to avoid distortion, choose the same percentage for horizontal and vertical). Click OK. Once you have the desired size, click FILE, then SAVE AS (to prevent overwriting the original image).
For the social media icons, you can find an icon you like by doing a Google Image search, then right-click the image that you like and save it to your computer. You can also download an entire icon set. I use Komodo Media’s Social Media Icon Pack.
2. Open the Mail Signature Editor and Create or Edit your signature
For Outlook 2003
In Outlook, click on the Tools menu, then select “Options.” Select the Mail Format tab and click “Signatures.” Click the “New Signature” button, and give your signature a name in the pop-up window, select “Next.” When the Edit Signature window opens, click on the “Advanced Edit” button. Select “Yes” in the pop-up window; this will open up a Word document, where you will create your signature.
To add images to your signature click on the Insert menu and select “Images.” To hyperlink, look for the “Insert Hyperlink” button on your toolbar. Once you are happy with the signature, save the file and close Word.
For a demo from Microsoft, click here.
For Outlook 2007
In Outlook, click on the Tools menu, then select “Options.” Select the Mail Format tab and click “Signatures.” Click the “New” button to create a new signature, and give it a name in the pop-up window.
Now you will create your signature. The process with regard to text is very similar to Microsoft Word. If you would like to hyperlink anything, such as your website, simply highlight the text that you would like to be clickable and click on the “Insert Hyperlink” button on the far right. Remember that your URL must be complete (ie: http://www.google.com vs google,com)
To insert an image, set your cursor where you would like the image to be (you cannot move an image later if you don’t like its placement; you will have to start over). Now click the “Insert Image” button, next to the hyperlink button. Browse to the location of your image, select it, and click “Insert.” Continue as necessary to add all your images to your signature.
To link an image, such as the Facebook icon, click on or highlight the image, then click the “Insert Hyperlink” button. Repeat as necessary.
When you’ve formatted your signature and are happy with the way it looks, select the signature for the drop-down menus in the upper right. This will automatically add your signature to new emails or replies. Click the “Save” button, and you’re done.
3. Test Your Signature
Open up a new mail window. Your signature should appear. Send a test email to yourself. When you receive it, verify that all the links go to the right place. Everything look good? Congratulations… you have an awesome signature!
